📋Table of Contents
Hello everyone! Today I show you super handy trick: How to sort data, text lists, and tables in Microsoft Word!
When you have list of names, product list, or table with data messy messy, you don't need to re-type or sort by hand one by one. Microsoft Word has built-in Sort tool to arrange A to Z or 1 to 100 in just one click! Let go learn!
Part 1: How to Sort Text List (A to Z or Z to A)
If you have list of student names, employee names, or items and want to sort in alphabetical order:
Step-by-Step Instructions:
- Select all the lines or list of text you want to sort.
- Go to Home tab on top ribbon bar.
- Look at Paragraph group => click Sort button (icon with A and Z with down arrow
AZ↓). - In Sort Text window popup:
- Sort by: Select Paragraphs.
- Type: Choose Text.
- Select Ascending (A to Z / 0 to 9) or Descending (Z to A / 9 to 0).
- Click OK button. Boom! Your list sorted automatically!
> 💡 Tip: If your list has numbers like 1. Apple, 2. Banana, choose Type: Number so 10 comes after 9 instead of after 1!
Part 2: How to Sort Table Data in Word (Keep Header Title on Top)
Sorting data inside Word table is very easy, but many people make mistake: their table header row gets sorted into the list!
Step-by-Step Table Sorting:
- Click inside your table or highlight the table rows you want to sort.
- Go to Home tab => click Sort icon (or go to Table Layout tab => click Sort).
- In Sort dialog window:
- Look at the bottom: select Header row (if your table has title column like No, Name, Salary). This stop title from moving down!
- Under Sort by:, select column name you want to sort (e.g. Name or Salary).
- Select Type: (Text for names, Number for money/age, Date for dates).
- Choose Ascending or Descending.
- Click OK. Now your table is clean and ordered!
> 💡 Tip: Always check Header row option at bottom of Sort window before clicking OK so your column titles stay on top!
📺 Video: តិចនិចតម្រៀបទិន្នន័យក្នុងកម្មវិធី Microsoft Word (Khmer)
Quick Summary & Helpful Tips
- Sort Tool Location: Home tab => Paragraph section => Click
AZ↓icon. - A to Z Sorting: Use Ascending for A-Z or 1-100.
- Z to A Sorting: Use Descending for Z-A or 100-1.
- Keep Table Header: Select My list has => Header row in Sort dialog.
> 💡 Tip: You can sort up to 3 levels in Word! For example: Sort first by Department (Ascending), then sort by Salary (Descending)!
🔗 Related Resources & Downloads:
Rean Computer 101
Sharing step-by-step Microsoft Word tutorials, Khmer document formatting guides, office templates, and productivity keyboard shortcuts.